POPIA Compliance Statement
Effective Date: 01/07/2025
Institution: Skills Management
Website: www.skillsmanagement.co.za
At Skills Management, we are committed to protecting the personal information of our students, staff, applicants, website users, and stakeholders in accordance with the Protection of Personal Information Act (POPIA), Act 4 of 2013.
This Privacy Statement outlines how we collect, use, store, and protect your personal information.
1. Purpose of Collecting Personal Information
We collect and process personal information for the following legitimate educational and administrative purposes:
- Student registration and academic records
- Applications for study, bursaries, or residence
- Communication regarding academic progress or administrative notices
- Compliance with legislative and regulatory requirements
- Employment and human resources administration
- Event management, marketing, and alumni relations
2. Types of Information Collected
Depending on your interaction with Skills Management, the following information may be collected:
- Full name, identity/passport number, and date of birth
- Contact details (email, phone, address)
- Academic history and qualifications
- Financial information (banking details, bursary applications)
- Emergency contact details
- Employment or CV details (for staff or job applicants)
3. How We Collect Information
Information is collected through:
- Online applications and forms
- In-person registrations
- Email and telephonic communication
- Our official website and student/staff portals
- CCTV and access control systems (for on-campus security)
4. Your Rights Under POPIA
Under the POPI Act, you have the right to:
- Be informed about how your data is being used
- Request access to your personal information
- Request correction or deletion of your data
- Object to the processing of your data
- Lodge a complaint with the Information Regulator
5. Information Sharing and Disclosure
We do not sell or share your personal data for commercial purposes. Information may only be shared:
- With statutory bodies like the Department of Higher Education and Training (DHET), SAQA, or NSFAS
- With service providers under contract (e.g., IT support, secure storage)
- When legally required to do so
All third-party processors are obligated to maintain confidentiality and security.
6. Data Security Measures
We implement appropriate technical and organizational measures to secure personal information:
- Encrypted databases and secure servers
- Role-based access control
- Regular data audits and staff training
- Physical security for on-campus records
7. Retention of Information
Your personal data will be retained only for as long as necessary for academic, legal, or administrative purposes. Thereafter, it will be securely deleted or archived.
8. Cookies and Website Tracking
Our website may use cookies to improve user experience. By using our site, you consent to the use of cookies unless you opt out in your browser settings.
9. Contact Information
For POPIA-related queries, requests, or complaints, please contact our Information Officer:
Information Officer
Sphamandla Mdluli
📧 Email: admin@www.skillsmanagement.co.za
📞 Phone: +27 79 418 5591
🏢 Address: 34 Joe Slovo Street, Durban Central, Durban 4001
Alternatively, you may contact the Information Regulator of South Africa via www.inforegulator.org.za
By engaging with Skills Management through our website or any official communication channels, you consent to the lawful collection and processing of your personal information in accordance with this policy and the POPI Act.